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New England Mathematical Association of Two Year Colleges |
CONSTITUTION
adopted April 8, 2000 and amended April 21, 2007
ARTICLE 1 NAME
The name of
the Association is the New England Mathematical Association of Two-Year
Colleges.
ARTICLE 2 MISSION and OBJECTIVES
A. MISSION
The mission of the Association is to encourage and promote the expansion and improvement
of the mathematics curriculum, mathematics education, and related experiences
of students in two-year colleges, and in similar programs within any
institution of higher education, in the greater New England area.
B. OBJECTIVES
The objectives of the Association are, within the scope of the mission, the
following:
1. Provide
a forum for the exchange of ideas and experiences
among mathematics educators through conferences, meetings, workshops,
newsletters, web sites, e-mail and other appropriate means;
2. Encourage
the development of effective mathematics programs;
3. Promote
the professional welfare and development of all members.
ARTICLE 3 MEMBERSHIP
A. Membership
Year
The membership year of the Association is May 1 of one year to the following
April 30.
B. Membership
Membership is open to any educators, students, retired educators or other
persons who are interested in the mission and objectives of the organization.
ARTICLE 4 DUES and FEES
A. DUES
Annual dues are paid by all members. The Executive Committee recommends rates
and the designated rates are set by the Association at the annual conference.
B, FEES
The Association may assess fees in addition to dues, as recommended by the
Executive Committee and set by the Association at the annual conference.
ARTICLE 5 OFFICERS of the ASSOCIATION
A. OFFICERS
There are five officers: President, Vice-President, Secretary, Treasurer, and
Past-President.
B. ELLIGIBILITY
Only members of the Association are eligible to hold office.
C. ELECTION
and TERM
1. Each
officer except the Past-President is elected at the annual business meeting.
2. The
term of office begins on May 1 and has a duration stipulated below for each
office. The president may not be elected to consecutive terms. Any other
elected officer may stand for reelection.
a. The President will:
i. be
elected to a two-year term.
ii. conduct
the business portion of the annual conference
iii. report
on the state of the organization at the annual conference
iv. assume
the role of past-president at the conclusion of the term.
v. with
the approval of the Executive Committee, appoint the newsletter editor(s),
membership coordinator(s), and webmaster.
vi. schedule
and preside over Executive Committee meetings.
vii. perform
all duties normally associated with this office.
b. The Vice-President
will:
i. be
elected for a one-year term.
ii. conduct
meetings and fulfill the obligations of the President in situations where the
President is absent. If the president is unable to continue in office, the
Vice-President will assume the office of President.
c. The Secretary will:
i. be
elected to a two-year term.
ii. be
responsible for the official correspondence of the Association.
iii. maintain
the records of the Association and transmit these records to the succeeding
Secretary
iv. take
minutes of the meetings of the Association.
v. maintain
an up-to-date copy of the Constitution, and in collaboration with the Executive
Committee, make changes as voted by the members
d. The Treasurer will:
i. be
elected to a three-year term.
ii. be
in charge of all the financial records and funds of the Association.
iii. surrender
the financial records of the Association for annual auditing to a designee
appointed by the Executive Committee.
iv. give
a report at the annual business meeting.
v. retain
an up-to-date membership list.
vi. receive
dues payments.
e. The Past-President
will:
i. serve
a two-year term following the expiration of the term of president.
ii. serve
as a consultant to the Executive Committee as needed.
iii. nominate
members for the Nominations Committee at the fall Executive Committee meeting
in the year they take office and as vacancies arise.
iv. supervise
maintenance of the Policy Manual.
ARTICLE 6 APPOINTED POSITIONS
The Executive
Committee may appoint association members to assist the Association in
fulfilling its mission. These appointees may include a newsletter editor,
membership coordinator, conference chairperson, immediate past conference
chairperson, and webmaster. Other positions may be created by the Executive
Committee as needed. Members may be reappointed to successive terms. No person
should fill two positions. No elected officer should fill an appointed
position. With the exception of the Conference Chair and the Past Conference
Chair, The Executive Board will review
all appointed positions annually.
The policy
manual provides the most up-to-date list of responsibilities of these
positions. In addition to the
stipulated duties members may be called upon to perform additional duties as
required.
ARTICLE 7 EXECUTIVE COMMITTEE
A. MEMBERSHIP
The Executive Committee is comprised of the officers, At-Large members, and
Article 6 appointees as stipulated.
1. Officers
The officers of the association are voting members.
2. At-Large
Members
a. Four Association
members are elected to serve on the Executive Committee as voting members.
b. The term of office
is two years and begins on May 1. Two are elected in even-numbered years, and
two are elected in odd-numbered years.
3. Appointed
Members
Members appointed per Article 6 serve as non-voting members of the Executive
Committee if the duties of the position require this.
4. Vacancies
The Executive Committee may fill vacancies as they arise on the Executive
Committee
B. MEETINGS
The Executive Committee will meet at least once per
semester and at other times as necessary to facilitate the business of the
organization. The President will schedule these meetings.
C. DUTIES
The Executive
Committee will:
1. certify
nominees as candidates for elected positions.
2. review
and present new business items to the annual meeting.
3. review
all constitutional amendments and bring their recommendations to the annual
meeting.
4. select
the site and the date(s) of the Annual Conference.
5. maintain
the Policy Manual.
6. perform
all other duties needed to maintain the well-being of the Association within
the limitations of the constitution
ARTICLE 8 NOMINATIONS COMMITTEE
There shall be
a Nominations Committee.
The
Past-President serves as an ex officio member and nominates committee members
to the Executive Committee.
The committee
should have 3 to 5 members. In the Fall, the committee should conduct a search
for well-qualified candidates. A slate of candidates recommended by the
nominations committee should be presented to the Executive Committee. The
Executive Committee certifies nominees for elected positions as candidates.
The certified
slate of candidates should appear in the Spring Newsletter.
Nominations
for elected office may also be made at the annual business meeting by any
member.
ARTICLE 9 CONFERENCE and ANNUAL
BUSINESS MEETING
A. CONFERENCE
The Association will have an annual conference of one or more consecutive days.
The conference location and date(s) are set by the Executive Committee.
B. BUSINESS
MEETING
The Association will have an annual business meeting to conduct Association
business, held at the annual conference. Additional business meetings may be
called by the Executive Commiittee if warranted by urgent business. A 30-day
notice to members is requiired for any business meeting. The President shall
normally preside over any business meeting. A quorum of the annual business
meeting is twenty (20) members. A quorum of any other business meeting is the
president, two other officers, and an additional 20 members.
ARTICLE 10 PARLIAMENTARY PROCEDURE
The rules
contained in Robert's Rules of Order, Revised, govern in all cases except when
they are inconsistent with the constitution.
ARTICLE 11 AMENDMENT PROCEDURE
Proposed
amendments to this constitution may be initiated by any member. Ratification
shall be by a two-thirds vote of the members present at the annual business
meeting at the annual conference. A notice of a proposed amendment shall be
sent to all members at least one month prior to the annual conference.
ARTICLE 12 LEGAL RECOGNITION and DISSOLUTION
A. RECOGNITION
The Association is organized and operated exclusively for charitable purposes
within the meaning of section 501(c)(3) of the Internal Revenue Code. The
Association maintains tax-exempt status under section 501(c)(3) of the Internal
Revenue Code.
B. DISSOLUTION
The Association may be dissolved by a two-thirds vote of the members present at
the annual business meeting at the annual conference, provided that a notice of
at least one month was given to all members.
Upon dissolution of the Association, remaining assets shall be distributed to
one or more non-profit organizations, foundations, or corporations which are
organized and operated chiefly for educational purposes and which have
tax-exempt status under section 501(c)(3) of the Internal Revenue Code. The
manner of distribution shall be determined by the Executive Committee.
Adopted April 8,
2000
Amended March 29, 2003
Amended April 22, 2006
Amended April 21,
2007